As part of Wright State University (WSU), Wright State Research Institute (WSRI) is committed to WSU's mission to transform the lives of students and the communities we serve and to support that mission by working with faculty, staff, students and external partners to enhance the research enterprise at WSU. The Wright State Applied Research Corporation (WSARC) is non-profit 501.c.3 that delivers high impact solutions for government, industry, and human performance sponsors through research, education, and training. In addition WSARC provides contracting, security, and research administration services for the state of Ohio.
The WSRI Executive Assistant supports this mission through providing executive leadership administration support for the WSRI and the WSAC leadership Team: Responsible for the implementation of all internal communications within and external to WSRI and WSARC constituents and stakeholders. Interacts on behalf of the WSRI and WSARC leadership team with senior level business executives, academic and nonacademic stakeholders and clients in confidential matters requiring initiative and judgment. Serves as primary contact point on behalf of the WSRI leadership team with colleges, University Hall, faculty, staff, and internal and external stakeholders. Collaborates with numerous WSRI clients and community organizations on a daily basis for various projects.
Specifically, this position is responsible for:
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Represents the executive by attending meetings in the executive’s absence; speaking for the executive.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
A Bachelor's degree
A minimum of 10 years of administrative experience with increasingly more responsibility. Ability to obtain a TS (top secret) clearance
Demonstrated ability to provide executive leadership support.
The ability to work in a highly independent manner while being resourceful.
The ability to work in a fast paced environment.
Strong organizational skills.
Strong interpersonal skills with the ability to deal with many personalities.
Strong decision making skills.
Strong verbal and written communication skills with the ability to communicate with the public and handle sensitive information discreetly.
Strong collaboration skills.
Must have detailed working knowledge of the Air Force and Department of Defense (DoD) Research community; with experience providing support for dignitaries visiting, and being visited, following proper protocol.
Must possess administration skills, including but not limited to; reporting, supply management, scheduling, time management, presenting, and travel logistics.
Proficiency in standard computer platforms and software applications (MS Word, Excel, PowerPoint, and Visio).
Experience working in the Defense Industry or the Federal government.
Essential Functions and percent of time::
35% Frequently organizes and manages projects and tasks for the Directors, including: planning WSARC Board and Committee Meetings, arranging high-profile client engagement opportunities, providing collaborative direction in planning the annual organization-wide events, and assisting with the annual evaluation reporting process for the WSRI.
35% Responsible for the direct administration of the Wright State Research Institute administration staff by exercising functional leadership over support staff and student workers. Independently analyzes, develops, directs, and maintains effective administrative office procedures for the operation of the organization. Authorizes office expenditures.
Additionally, this position:
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Special contract terms and conditions of employment will apply. Length of contract is one year, renewable, contingent upon funding.
Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University before making an employment offer conduct various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Wright State University serves nearly 18,000 students and offers more than 230 undergraduate, graduate, doctoral, and professional degree programs through eight colleges and three schools. Located in the city of Fairborn in Greene County, Ohio, Wright State is conveniently situated adjacent to Wright-Patterson Air Force Base and is less than 10 miles from downtown Dayton. One of our eight colleges, Wright State University–Lake Campus, is a university-operated regional campus on the shores of Grand Lake St. Marys in Celina, Ohio. The Wright State alumni community is more than 109,000 strong. For more information please visit www.wright.edu.