SUMMARY: Maintain the school's student database. Provide program support to all Center constituents, including the administration, faculty, students, and parents.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Student Records and Data
Manage and maintain student data in Blackbaud (SIS) and ensure integrity of data
Maintain student transcripts, records and other files (current and archive), basic school forms, correspondence, reporting required information to government agencies
Serve as school point-person for quarterly and progress report cards and transcripts
Builds report card templates for each grade level, including editing and updating grades and assessment skills as needed
Streamline processes and customize features within SIS in order to improve user experience, operational efficiency and yield better data management practices
Review parent profile updates and guides faculty and staff in updating their profiles in the SIS
Enter and update 7-day rotation schedules in SIS as needed
Enter and schedule timed release of student homeroom placement and digital report cards
Ensure confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community
Maintain student files from The College for Developmental Studies
Coordinate with Database Administrator to generate updated emergency contact information for classroom teachers, school nurse, receptionist, and Day Care Supervisor
Prepare attendance reports for families with excessive tardies and absences
Student Program Support
Coordinate email communication and preparation of materials sent to parents at various intervals during the year
Coordinate collection and assembly of faculty and administrator recommendations and materials for secondary school placement and other outplacement
Prepare, coordinate and distribute sixth grade graduation diplomas, invitations, programs, and admittance tickets
Receive, validate, and complete student work permits
Order and distribute student textbooks for Early Childhood and Elementary Programs
Faculty ad Staff Support
Train and support faculty in reporting timely and accurate daily attendance
Coordinate materials distributed to faculty and staff at the start of each school year.
Create, update, and distribute faculty and staff of routine schedules such as gate duty and class schedules
Create and maintain tutoring list to track times and locations of on-campus tutoring sessions for use by reception and daycare
Arrange and secure transportation for field trips and community service trips
Creates performance programs as needed
Manage registration, orders, and materials distribution for Early Childhood and Kindergarten Summer Transition Programs.
Facilitate, support, and conduct training and implementation of SIS modules used by faculty.
Resolve help desk issues related to SIS
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty to the satisfaction of the administration. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
BEHAVIORAL SKILLS: Demonstrates personal integrity, friendliness, patience, fairness, openness, non-defensiveness, sensitivity, flexibility, and enthusiasm.
LANGUAGE SKILLS: Ability to read, analyze, and interpret written documents pertinent to office administration. Ability to write reports, copy for newsletters, personnel evaluations, and letters to parents and others. Ability to verbally present information clearly and respond to questions from children, parents, colleagues, administrators and visitors.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide, create and interpret graphs, compute ratio and percent and use a calculator.
TECHNICALSKILLS: Blackbaud or extensive registrar database experience required. Ability to use and maintain functioning of simple tools and machines, such as copiers, laminators, and telephones. Ability to use computer technology to word process, create newsletters, graphs, spreadsheets, write reports, compose letters, send e-mail, access the Internet. Ability to train colleagues and faculty on use of the computer.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by office personnel to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to stand, walk, sit, climb, use hands, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision and ability to adjust focus.
About The Center for Early Education
Founded in 1939, The Center for Early Education educates students from Toddler through Grade Six. Our urban West Hollywood campus houses 538 children in instructional building with rooftop playgrounds, unique 'green' planting and underground parking. The Center combines a challenging academic curriculum with a nurturing environment that harkens back to the founders' focus on the inner life of the child. Both the student body and faculty/staff are very diverse with 50% students of color. The Center offers an ample Financial Aid program with inclusion awards but also strives for socioeconomic diversity among its families. Generous donors and a mature advancement program keep tuition below the median of comparable schools in the Los Angeles area. The Center offers competitive salaries and excellent benefits to employees. A long-standing commitment to professional development allows all employees to further their professional and personal growth.