Are you passionate about Fleet Management? Are you seeking a position where your work improves City of Tacoma's effectiveness in delivering services to its residents? Do you want to be part of a team of professionals with similar passions? City of Tacoma is recruiting for the appointive/at-will position of Assistant Manager, Fleet Services to join the Public Works Department and assist in the overall direction of fleet maintenance and operations activities. We are seeking a dynamic, self-motivated leader with:
Demonstrated strong customer service and leadership skills
Commitment to high performance, excellence and efficiency
Proven leadership and fleet management experience
Activities include vehicle repair oversight, procurement and disposal; management of fleet staff, including subordinate supervisors; participates in the development of goals, objectives, policies, strategies and initiatives within the department; assists in development, preparation and tracking of substantial departmental budgets; provides technical assistance and training to supervisors in resolving complex problems.
Fleet Services manages a diverse fleet of over 1,400 vehicles and equipment, two full-service shops, and a staff of 43. Major customers include Public Works, Tacoma Police and Environment Services including Solid Waste.
The incumbent will have a challenging position that includes but is not limited to, the following tasks:
Manage and monitor Fleet Service shop operations and maintenance-related activities
Develop and oversee technical specifications for vehicles and equipment based on operational requirements of the various operating units while exercising good judgement, innovation and fiscal responsibility for the City of Tacoma
Manage customer relations with all City departments for the maintenance needs of City vehicles and equipment maintained by Fleet Services
Assist in the development and execution of departmental initiatives
Evaluate and develop procedures and work flow processes to increase productivity and reduce vehicle maintenance and repair costs
Plan, direct and evaluate the work of assigned supervisors; responsible for selection, supervision and evaluation of performance standards for assigned personnel; facilitate disciplinary actions as appropriate; review and plan for training needs and staffing requirements
Develop and manage department Safety policies and procedures; lead City's Fleet safety program; periodically inspect work sites to verify safety policies and practices are being followed
Negotiate with vendors on contracts, including solicitation, evaluation, and award of contracts
Serve as warranty liaison between the customer and the vendor, ensuring all vehicle and parts warranty claims and submittals are processed
Assist in the development and management of the department's biennial operating and capital budgets and expenditures based on staffing, resource requirements and departmental objectives, including performing budgetary forecasts, cost estimates, and cost recovery models
Promote a safe work environment, adequate facilities and appropriate "tools of the trade" are used in all maintenance shop locations
The ideal candidate will have proven experience in municipal fleet management, including: managing a multi-faceted, extensive budget; acquisition life cycle planning, setting rates, and budget preparation for a large diversified fleet of vehicles and construction equipment.
This position requires knowledge and experience of the administrative principles and practices of goal setting, program development and management, budgeting and budget implementation. Extensive knowledge and experience is an essential requirement in the subjects of: developing, establishing and evaluating rates or fees for vehicles, equipment, supplies and support services.
In addition to the technical qualifications, the ideal candidate must have excellent personnel management and conflict resolution skills; be able to practice and promote teamwork, establish and maintain a healthy, collaborative and respectful work environment; have the ability to foster respect from team members, customers, peers and higher management, and be able to establish a good rapport with union representatives, other jurisdictions and regulatory agencies.
City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
DESIRABLE QUALIFICATIONS An equivalent to:Bachelor's Degree in business administration or automotive engineering and a minimum of 5 years of progressively responsible experience in fleet management
Certification from an accredited fleet management program and a minimum of 5 years of progressively responsible experience in fleet management
Nine (9) years of progressively responsible experience in fleet management and supervision
LICENSE, CERTIFICATIONS AND OTHER REQUIREMENTS Valid Washington State Driver License at time of hire with maintenance thereafter.
Desirable: Certification as a Certified Automotive Fleet Manager (CAFM) by the NAFA Fleet Management Association
Knowledge & Skills
Principles and practices of efficient and economical automotive shop management
Techniques, methods, materials, tools and equipment used in the overhaul, repair and maintenance of gasoline, diesel, electric, and alternative fuel-powered vehicles, trucks and related equipment
Methods, materials, equipment and operation of general automotive and equipment repair facilities
Laws, ordinances, rules, regulations and other requirements governing the operation and maintenance of automotive and heavy equipment
Characteristics and maintenance needs of a variety of automotive and heavy equipment
Equipment costs and record keeping practices
Fleet management information system computer applications
General techniques, materials and practices of automotive technicians, welders, body/fender technicians and related trades
Principles and practices of employee supervision, including selection, training, work evaluation and discipline
Interpret and make recommendations in accordance with OSHA, WISHA and EPA rules and regulations
Keep abreast of new technologies, maintenance practices and industry standards
Train, supervise and evaluate personnel
Assign and review the work of others
Work independently with little direction
Compile and analyze statistical and technical information and data
Prepare and make oral presentations
Communicate effectively both orally and in writing
Plan and organize work
Operate motor vehicles; observe legal and defensive driving practices
Meet schedules and time lines
Read, interpret, apply and explain codes, rules, regulations, policies and procedures
Maintain records and prepare reports
Establish and maintain cooperative and effective working relationships with others
Selection Process & Supplemental Information
To be considered for this exciting and rewarding career opportunity: Interested individuals must complete the online application and attach a detailedresume and cover letter that includes job experience major responsibilities and accomplishments related to this position.
This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the Department's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a referral list for review and potential interview selection.
Appointment is subject to successful completion of a pre-employment background and references check.
When you work for the City of Tacoma you'll have the opportunity to enjoy a healthy work/life balance, the potential for flexible work schedules (with some job classifications), continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/newhires http://www.cityoftacoma.org/ http://www.traveltacoma.com/
The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.
In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.
For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400 before 4:00 pm of the closing date of the job announcement.
Internal Number: 5341-21
About City of Tacoma
Our Mission: The City of Tacoma provides high-quality, innovative and cost-effective municipal services that enhance the lives of its citizens and the quality of Tacoma’s neighborhoods and business districts.