Legal Clinics Program Coordinator, Cardozo School of Law
Job No: 495498 Work Type: Staff Full-time Department: Benjamin N. Cardozo School of Law Location: Brookdale Center, 55 Fifth Avenue, NY, NY Categories: Administrative Support, Legal
The Coordinator will act as the administrator for all of Cardozo's in-house civil and criminal clinics. The person in this position will provide general administrative assistance to all of Cardozo's in-house clinics including: Bet Tzedek Civil Litigation Clinic, Civil Rights Clinic, Criminal Defense Clinic, Divorce Mediation Clinic, Filmmaker's Legal Clinic, Immigration Justice Clinic, Mediation Clinic, Securities Arbitration Clinic, Tech Startup Clinic, and the Human Rights and Atrocity Prevention Clinic. These ten clinics have approximately 17 faculty members and approximately 120 students over the course of each year. Because of the significant volume of administrative support needed for the proper functioning of this moderately sized law office, the person in this position shares some administrative responsibilities with the administrator of our externship and field clinic programs.
Manage hard and soft (digital) files
Handle court filing; requests for cases
Communicate with clinic students, court clerks and reporters, opposing attorneys, and clients
Request sentencing minutes and hearing transcripts, certificates of disposition, trial exhibits, medical records, as well as other documents from courts, government agencies, and other entities as determined on a case-by-case basis
Proofread, format, complete, conform, blueback, and file motions for clinics (adhering to applicable rules for citation format, tables of contents and authorities, and formatting)
Act as process server for Clinics when needed
Arrange for student and faculty access to prisons and courts, as well as monitor and manage prison telephone accounts, as needed
Locate individuals and property as needed by the Clinics through research methods
Use LexisNexis and Westlaw to research case law and legal articles
Assist various clinics with cite checking, formatting, producing, serving and filing briefs, motions, and memoranda of law
Coordinate online and in-person interviews for potential clinic students each school year, as well as coordinate schedules of clinic faculty and students to arrange semester-long office hours and supervision schedules
Assist with compliance with legal ethics rules regarding conflict of interest, malpractice, and client's rights
Case Management / Systems Support
Liaise with university ITS to ensure clinic's computers are operational with minimal downtime
Organize and manage the Clinics' computer network files and folders
Manipulate, convert, and edit electronic video files
Train students, faculty, and staff in the use of software and computer equipment, including the online case management system, Microsoft Teams and other applications in the Microsoft Office 365 suite, as needed
Videotape meetings, classes, etc using digital cameras and/or cloud-based recording platforms
Upload videos to YouTube or other accessible platforms
Arranging recordings of classes through the Library's A/V office
Maintain case management systems for optimal use. Administrator for CLIO legal case management systems
Troubleshoot issues which arise regarding the use of case management system; and,
Arrange training sessions for students and professors on using these case management systems, as needed
Office Administration Responsibilities
Find creative ways to solve problems and increase productivity
General law office management
Manage bills for professional subscriptions and textbook renewals, as well as filling out reimbursement forms and submitting them to Business Affairs for purchases, travel expenses, etc
Complete work orders for repairs and tickets for IT support, telephone, and miscellaneous work to be done by facilities (cleaning, moving, fixing, etc.)
Manage archives in basement
Organization and maintenance of clinic work areas
Purchase and management of supplies and other necessary items
Facilitate production and orders of business cards and stationery for all Clinics
Manage and submit materials for private foundation and federal/state government grants funding the work of clinics, as needed
Occasional evening work required to help organize and execute events for students and the public, working closely with the Special Events department, and also with ITS and the Library's A/V teams, as needed
Create, publish, distribute, and update department-wide materials, such as an annual newsletter, Clinic Student Manual, and training guides for new software systems, as needed
Responsibilities will include administration of the clinical program's online case management and file systems for Cardozo's law school-based clinics, as well as paralegal responsibilities. The coordinator will interface with the Director of Clinical Legal Education, office staff in the clinical programs, all clinical faculty members and students, administrative personnel throughout the law school, YU's IT department, Cardozo's Business Affairs department, and will also interface with University administrative staff and staff of entities providing office-related services and supplies to the law school.
Experience & Educational Background:
Bachelor's Degree and minimum of three years of experience as a legal office administrator or paralegal
Skills & Competencies:
The position requires superior computer and web-based systems skills, general organizational and administrative skills, with the ability to multi-task
Paralegal experience is a significant plus
Excellent leadership and management skills
Excellent interpersonal skills for effectively representing the school and the programs when interacting with large numbers of faculty members, students and other administrators and staff members
Ability to work both independently and in close consultation with the Program Directors and faculty and staff from other departments within the law school and wider university system
Strong managerial, administrative, computer, writing, editing, communication and design skills.
Spanish language fluency (reading, writing, speaking) a plus
The Benjamin N. Cardozo School of Law is a leader in legal education, located in Manhattan's Greenwich Village. The law school is renowned for its program in intellectual property, which includes the FAME Center for Fashion, Arts, Media and Entertainment Law. Cardozo Law has a long tradition of public advocacy and is the birthplace of the Innocence Project and the home of our Center for Rights and Justice. Cardozo offers a world-class faculty and encourages creative thinking and innovation in the legal profession. Cardozo provides students with a strong foundation in legal theory combined with practical hands-on experience in a variety of areas including criminal law, civil rights law, and business law. The school prides itself on creating a vibrant and warm community for faculty, staff and students.
A division of Yeshiva University, Cardozo Law School offers an excellent compensation package, and a broad range of employee benefit plans. The law school is a secular institution within a religious university and welcomes people of all religions, ethnic backgrounds, races and sexual identities.
Equal Employment Opportunity:
Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.
Yeshiva University has been transforming lives for more than a century. Nowhere but here can students have a personal, small college experience while benefitting from the academic rigor of a top ranked research university. Since its inception YU has been dedicated to melding the ancient traditions of Jewish law and life with the heritage of Western civilization, and each year we celebrate as future leaders make YU their home. Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.