The Joint Advanced Warfighting Division (JAWD) focuses on the needs of the joint force and, in particular, the future joint force commander and provides analytic support to warfighters to develop and discover new and innovative approaches & capabilities to address new and emerging military challenges.
IDA takes great pride in the high caliber and timeliness of its analyses, which are produced in an atmosphere that encourages independent thinking and objective results. Work at IDA is conducted in a team environment and often involves a multi-disciplinary approach.
Within JAWD, the Defense Institute Building (DIB) program that focuses on Institutional Capacity Building (ICB) and Security Cooperation (SC). The DIB program is seeking a Project Assistant with the following qualifications.
Under general supervision, this position provides administrative, organizational, and operational support for IDA’s project work in building defense institutions overseas. Coordinates with and assists the Task Leader, Country Team Leader, Program Analyst, and others with project/program administration and management. Specific responsibilities include:
Provides administrative support for task planning and implementation, particularly in foreign country engagements.
DIB Support: provides travel & team collaboration software [Huddle] task support
Country tasks: processes Concur requests for pre-approval and reimbursements, travel/itineraries/deployment
Purchase Requisition (PR) support for country engagements to include compiling finances and invoices for payment
Assists in coordinating staff utilization, deliverables, task reviews, and task schedule.
Compiles needed documentation to support consultant or sub-contractor engagement
Reviews foreign country team composition
Coordinates travel schedules
Maintains and updates planning data and systems as priorities and objectives evolve.
Reviews travel tasks in the team Huddle
Provides updates and itineraries during the team Huddle in a timely fashion
Coordinates the preparation of progress reports and review material; prepares periodic activity and spending reports required by the task order and the sponsor for the approval and signature of the task leader. Liaises with sponsors’ administrative points of contact concerning the project/program.
Coordination & Logistics
Provides coordination and logistical support for task activities, especially travel, training and certifications for task members.
Coordinates visas, international plans, equipment (phone/computer) that team to use for travel
Coordinates Training & Certification status - based one 1, 2, or 5 years based on the need/country
Provides support for on-site visits, meetings and conferences (including the occasional foreign location) to include guest invitations, registration, clearances, RSVP and other special requests.
Provides meeting support (DIB or Non-DIB)
Performs other duties as assigned.
Highly qualified individuals are sought, particularly self-starting professionals. Successful candidates need to exhibit strong analytical and communication skills, a capacity for independent thought and sound judgment. They need to be comfortable working with the details of a project. Candidates will need to exhibit excellent interpersonal skills and demonstrate the ability to contribute effectively to a team approach to problem solving. The ideal candidate will have:
BS/BA degree + 2 years’ experience or Associate degree + 4 years or High School diploma + 6 years of experience providing task support to a technical group or in a technical work environment required.
Excellent written and oral communications skills.
Strong organizational skills with the ability to prioritize and handle many complex concurrent tasks.
Demonstrated interpersonal skills and ability to interact with senior government officials and military officers.
Demonstrated proficiency with Microsoft Office applications.
Demonstrated proficiency in Adobe Acrobat.
Demonstrated ability to learn and become the administrator of various software packages such as Huddle, Zoom, dtSearch, and GSUITE
Demonstrated proficiency with numeric data and general accounting principles, including preparing detailed cost projections and comparisons of actual versus projected expenditures.
Ability to handle proprietary or sensitive information, exercise appropriate discretion, judgment and initiative in completing assignments.
Candidates are encouraged to submit a cover letter outlining how their skill set, experiences, and education align with the defined responsibilities. Upload as one document with resume.
Candidates must identify three references capable of attesting to the candidate’s skills in relation to the job qualifications described above.
Successful completion of a criminal background check is required.
The Institute for Defense Analyses is a nonprofit organization that provides government agencies with high-quality, objective analyses of issues of national security. We provide a work environment that encourages rigorous, independent research on challenging and complex issues.
IDA embraces diversity and supports an inclusive work environment. Working here requires energy, commitment, flexibility, and teamwork. Whether you’re a graduate student ready to start your career, a professional looking for your next challenge, or a member of the military hoping to transition to the private sector while continuing to make a difference in the national security of your country, we offer exciting opportunities to learn and grow.